NOVA HOME CARE IS HIRING!
PAYROLL AND ADMINISTRATION COORDINATOR
Permanent, Full-Time Position (35 hours/week)

Would you like to join a dynamic team within an organization recognized for the quality of its home care services?
Come join our team!

Reporting to the Executive Director, the Payroll and Administration Coordinator will be responsible for:

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1. Customer Service and Reception

• Respond to requests for information and general inquiries from external parties or direct them to the appropriate individuals for resolution.

• Provide information regarding donations and assist donors by phone, when needed, in completing donation forms.

2. Payroll, Human Resources, and Accounting

• Compile payroll data, prepare payroll instructions, and ensure supporting documentation is submitted for all expense reimbursements.

• Perform monthly reconciliations related to payroll and employee benefits.

• Prepare hiring documentation, welcome new employees, and act as a resource person for staff.

• Carry out accounting-related tasks (e.g., invoicing, accounts payable, cheques, etc.) and answer questions from the Financial Controller regarding payroll and billing.

• Coordinate and liaise with the external accounting firm regarding invoices to be paid and the deposit of received cheques.

3. Administration

• Support the Executive Director and the Board of Directors by preparing reports and correspondence as needed (e.g., monthly reports on Nova's activities, routine correspondence, etc.).

• Order supplies and maintain inventory in collaboration with nursing staff.

• Prepare information packages containing documents provided to clients during their initial meeting.

• Support the administrative team in organizing special events, meetings, and training sessions, and ensure post-event follow-up (e.g., preparing training certificates, distributing feedback questionnaires).

Desired Profile and Qualifications

• You have formal education in a field relevant to the role (administration, accounting, or human resources).

• Certification from the National Payroll Institute is considered a significant asset.

• Combined with meaningful experience in a similar coordination, administrative support, or customer service/reception role, your qualifications will be highly valued in this position.

• Demonstrated professionalism, discretion, attention to detail, and accuracy when handling payroll information and employee records.

• Advanced bilingualism in French and English, both spoken and written.

• Proficiency with Microsoft Office 365, payroll systems, and commonly used computer applications.

• Experience in the healthcare sector and/or within a community organization or large non-profit organization is also considered an asset.

 

Nova Home Care Offers

• An inclusive work environment with a positive atmosphere where collaboration and respect are fundamental values.

• Competitive salary ($35–$40 per hour, depending on experience).

• Group insurance and retirement plan.

• Remote work opportunities.

• Ongoing professional development and training.

 

Do you want to contribute to a team that values diversity, inclusion, respect, and kindness, and that carefully fosters a positive and appreciative workplace culture? Do you enjoy rolling up your sleeves to find solutions and bring projects to life?

Send us your résumé at emplois@novamontreal.com before June 22.